Turn Participation Barriers into Alternatives

What this session can decide

Decide participation methods and support proposals for the session. Do not determine whether an individual has a disability, what their diagnosis is, or whether they need accommodation.

Outside its scope

• Do not require disclosure of diagnoses.
• Do not claim to represent people's needs fully when those concerned are absent.
• Do not impose one participation method on everyone.

Primary caution: Do not require disclosure of diagnoses.

Before starting

Question and scope

Identify barriers involving movement, speech, writing, viewing, and time, and decide equivalent ways to participate. Before starting, state the subject and period covered in one sentence.

What this session decides

Decide participation methods and support proposals for the session. Do not determine whether an individual has a disability, what their diagnosis is, or whether they need accommodation.

Output recipient

The Recorder keeps the final participation-method and support-owner table. Specify needed support and the scope that can be provided, retaining Accept, Accept with conditions, and Refuse separately from conditions and alternatives. Proposing or adopting an alternative does not mean accepting the original request.

Participation and information boundaries

Explain the choices to pass, take a break, or leave. Keep personal information, confidential information, and attribute-based evaluation off the record surface. Assign Participant support separately.

Operating roles

Assign Lead facilitator, Recorder, Timekeeper, and Participant support before starting, and confirm who announces switching and stopping.

Next review

Decide a review date, permitted viewers, and the person responsible for the next decision on the participation-method and support-owner table.

Who takes responsibility

Lead facilitator

Protect the purpose and exclusions of Turn Participation Barriers into Alternatives and announce the start and end of each stage.

From before the start through the end

Recorder

Record the participation-condition requests, barrier situations and helpful support, and participation-method and support-owner table at each stage, then hand them to their recipients at the end.

From preparing record surfaces before the start through storage after the end

Timekeeper

Notify the Lead facilitator 3 minutes before each stage ends and when switching to breaks or buffer time.

At the start of every stage and 3 minutes before its end

Participant support

Receive requests to pass, take a break, leave, or check individually, and decide with the Lead facilitator whether resumption is possible.

From before the start through the end

Session flow

Minutes are measured from the session start. Method time, transition time, breaks and buffer are shown separately; they are not additional overlapping activities.

1. 0–18 minutes

   Collect requests that make participation easier

   Method: What would make it easier for you to participate · 0–15 minutes. Transition: 15–18 minutes (3 minutes).

   Write requests about speech, writing, movement, breaks, and viewing individually. Do not ask for reasons or diagnoses; explain the choice not to submit items the person does not want to share. If they want someone else to read, they choose the reader, content, and audience. Keep the choice not to use a reader and not to share.

   Responsible: Lead facilitator; Recorder; Participant support

   Output: Participation-condition request list

   Handoff: Pass only authorised requests to the next stage, within the content and audience chosen by the person. Do not pass on requests they choose not to share.

   This stage may be shortened only in accordance with the stated conditions.

2. 18–81 minutes

   Hear experiences of participation barriers

   Method: User Experience Fishbowl · 18–78 minutes. Transition: 78–81 minutes (3 minutes).

   People who choose sharing describe situations where participation was difficult and conditions that helped. Others do not rebut, advise, or diagnose; record only situations and conditions.

   Responsible: Lead facilitator; Recorder; Participant support

   Output: Barrier situations and helpful support

   Handoff: Pass conditions whose use the person has authorised to the stage for agreeing the scope of support.

   This stage is not marked as shortenable.

3. 91–154 minutes

   Agree the scope of support provision

   Method: What I Need from You · 91–151 minutes. Transition: 151–154 minutes (3 minutes).

   Participants make specific requests for the methods they need. Organisers respond with Accept, Accept with conditions, or Refuse, recording conditions and alternatives in separate fields. Refusal can accompany an alternative; proposing or adopting an alternative does not mean accepting the original request. Record an owner and preparation deadline for support to be provided. If a requested method cannot be provided, stop the relevant activity and decide an equivalent alternative or a changed date.

   Responsible: Lead facilitator; Recorder; Participant support

   Output: Participation-method and support-owner table

   Handoff: Give the support-owner table to the organiser responsible and each person responsible on the day.

   This stage is not marked as shortenable.

What is retained and who receives it

Materials and setup

Material names, quantities, groups and handling instructions retain the fixed draft's original helper-derived guidance. Where a format is marked “Source material specification”, the entire bound English source material entry takes precedence over the old helper-derived format guidance. This format-only correction does not resolve other instruction or safety concerns. English names are not substituted into a Japanese-keyed lookup.

Setup for each method

When to switch or stop

Fallbacks

One or more people do not want oral sharing.

Let the person choose anonymous cards, reading by someone they choose, or not sharing. For reading by someone else, the person chooses the reader, content, and audience; confirm that scope before reading.

Method guide: What would make it easier for you to participate

Stop conditions

Explaining a diagnosis, disability, or family circumstances becomes a condition of participation.

Stop the demand for explanation and handle only the participation methods needed.

The event is about to continue without providing a requested method.

Stop the relevant activity and decide an equivalent alternative or a changed date.

Sources, rights and limits

This site has composed this programme's purpose, connections between methods, facilitation, roles, outputs, and switching conditions. See each method's individual page for its sources and licence.

Original source records and their required notices are retained below. Their presence does not mean a new legal or cultural-safety clearance. Original citation titles are kept in their source language.

Japanese resources and historical source records

Original Japanese plan and its print view · Japanese operation pack or starter materials

An English print edition is not provided here. The linked plans, print views and operation materials are Japanese resources.

Historical recorded publication holds

The following original hold statements are retained verbatim with their fixed source versions. They are not a statement of current acceptance, nor does this historical label resolve a source-specific restriction.

• English translation and rendered-page independent acceptance pending
• Method dependency source/text SHA binding and current source-specific rights verification pending
• Publication not cleared