Method guide · Work with a structured grid
Group Launch Facilitation
Jointly design shared purpose, workflow, decision authority, and essential coordination points across teams.
- People
- 5–25
- Base procedure time
- 120 minutes
- Recording
- Shared record
Purpose: Build working relationships; Make a decision.
English guide
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How this method works
A method for jointly designing common purpose and workflow across several teams. Use it at a launch when teams pursue the same outcome but it is unclear who decides what and where handoffs happen. Map stakeholders and demand, draw workflow carefully including unplanned work, and clarify each role’s decision scope. Retain only necessary coordination points rather than adding meetings. The result is a shared purpose, workflow, decision rights, behavioural agreements, and a review schedule. Do not use it to justify personnel evaluation or reorganisation behind closed doors.
Phase schedule
Minutes are cumulative from the start of the base plan, not a live timer. Read scaling for any additional time. Phase controls do not advance automatically.
Use the arrow keys, Home or End while these controls have focus. The complete phase schedule remains below, including without JavaScript.
- Gather available information0–20 minutes from the start (20 minutes)
Action: Gather. Participation: Everyone.
Individual record
- Map relationships and purpose20–50 minutes from the start (30 minutes)
Action: Map. Participation: Groups of 3–5.
Shared record
- Arrange workflow and authority50–80 minutes from the start (30 minutes)
Action: Arrange. Participation: Groups of 3–5.
Shared record
- Check agreements80–105 minutes from the start (25 minutes)
Action: Check. Participation: Everyone.
Shared record
- Retain the operating model105–120 minutes from the start (15 minutes)
Action: Retain. Participation: Everyone.
Shared record
Facilitation steps
- For 20 minutes, bring facts needed for launch from stakeholder maps, strategy documents, existing flows, and issue records, marking them separately from assumptions.
- For 30 minutes, groups of 3–5 map users, requesters, collaborators, demand entry points, and dependencies and write the group’s purpose in one sentence.
- For 30 minutes, draw planned, unexpected, and emergency workflows and use role cards to show responsibility, measures, and decision-makers at every stage.
- For 25 minutes, read maps together, examine unclear handoffs, overlapping authority, and collaboration behaviours, and record objections and pending matters.
- For 15 minutes, assign responsibility and frequency only to meetings being retained and summarise actions, publication location, and the next workflow review date on one sheet.
If something changes
If
At least one group’s map contains no demand entry point or dependency.
Then
Choose one actual request, trace it from requester to completion, and add missing relationships.
If
One decision has at least 2 final decision-making roles or none.
Then
Assign exactly one final decision-making role per decision and move advisers and implementers to separate cards.
If
With 15 minutes left, no meeting has been selected for discontinuation or continuation.
Then
Choose one regular meeting and make it a discontinuation candidate if it lacks any of the 4 items of purpose, participants, decision, and frequency.
Preparation
Materials
- One A1 stakeholder-and-demand map sheet per group of 3–5
- One A1 workflow sheet per group of 3–5
- 20 role-and-decision-authority cards per group
- One A4 list of existing materials brought by each person
Room and setup
- One island table per group of 3–5 around A1 sheets, with passages between tables at least 80 cm wide
- One wall surface per venue at least 240 cm wide for comparing maps
Adjust for people and time
Do not run this method with fewer than 5 people, because perspectives across teams and roles cannot readily be compared. Divide the participant count by 5 and round up to find the number of groups, forming groups of 3–5 with sizes differing by no more than 1. Each group takes a different relationship area and one set of map, workflow sheet, and role cards. Allow 3 minutes per group for whole-group checking. With 21–25 people, 2 integrators collect objections and pending matters in separate areas. With 26 or more, use separate sessions of no more than 25.
Safety and non-applicable situations
Do not use a closed workshop to justify personnel evaluation or reorganisation. Distinguish facts from assumptions, separate final decision authority from advice and implementation, and keep objections and pending matters visible.
Manuscript's recorded references
These translate the original manuscript's source and rights claims. They remain separate from any current-page notice below; they do not establish new verification.
- Open Practice Library: Group Launch Facilitation — Operational_Excellence_CoOp
https://openpracticelibrary.com/practice/group-launch-facilitation/
Adaptation under CC-BY-4.0; changes made. Individual contributors credited; page photographs, logos, and GitHub downloads not used.
- Open Practice Library license notice
https://openpracticelibrary.com/about/
CC-BY-4.0 notice except where noted. The Japanese source records that Codex checked the individual page footer on 2026-07-24.
- Creative Commons Attribution 4.0 International
https://creativecommons.org/licenses/by/4.0/
CC-BY-4.0 licence text
Current-page licence notice
A Taiwa no Fumen adaptation based on the Open Practice Library practice identified below. The manuscript's recorded references and the source page checked for this notice are shown separately.
Changes: explanations, timings, instructions, materials and branches were edited for this site. The English edition translates that Japanese manuscript; it is not a verbatim translation of the original practice.
The checked source footer names CC BY 4.0 but links to CC BY-SA 4.0. The official site source code contains the same mismatch. This has not been confirmed with the rights holders. This notice does not change the terms of the original material.
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Credits on the checked source page
- Named contributors on the source page: Operational_Excellence_CoOp
- Contributors listed in the official practice source (repository handles): @operationalX
Source page checked on 2026-10-17: Group Launch Facilitation.
Source lineage
CC BY-SA 4.0 — this site's adaptation and translation contributions · Legal code · Official source policy
This material-specific notice does not itself establish publication clearance. Preserved manuscript references above remain separate from the current page's credits and licence evidence.
Diagram, print, and video language
Original Japanese guide, diagram, and print view. Their labels and print text have not been translated; an English print edition is not provided here.
English video-library navigation. Original Japanese audio, subtitles and transcripts remain labelled Japanese resources. Their translations are separate later work. No remote player is embedded here.
The manual English phase controls are a navigation aid, not a live facilitation timer. Interactive diagram motion remains pending.
Editorial provenance
Japanese source status and logs are provenance only. They do not mean this English text or interface was field-tested. Historical fixed-text acceptance and hold records remain specific to their recorded versions; displaying them neither asserts current acceptance nor resolves source-specific restrictions.
Original source log (Japanese)
2026-07-24 · Recorded participant count: 1
2026-07-24の受入宣言に基づく一括記録(15手法)。個別セッションの実測値ではない。