Method guide · Work with a structured grid
Youth Grant Panel Criteria Workshop
Design fair grant-review criteria with young people, using fictional applications before supported multi-day formal review.
- People
- 6–18
- Base procedure time
- 120 minutes
- Recording
- Shared record
Purpose: Make a decision; Organise and narrow ideas.
English guide
Text acceptance is not approval of this rendered page, its media, or publication.
How this method works
A method for developing criteria with young people to compare grant applications fairly. Confirm budget, mandatory conditions, delegated scope, and adult final approval, then form criteria from benefits, burdens, and people who are harder to reach. Use fictional applications to test scoring differences, conflicts of interest, ties, missing information, and pending cases. Arrange consent, withdrawal, payment, safety lead and backup, confidentiality, and data handling first. Adults record final acceptance or rejection, how young people’s views were used or not used, reasons for non-use, any changes to the evaluation and why, and a response date. The result is a review-criteria sheet with ways of reading evidence and handling exceptions. This description is an original adaptation of UK government guidance, with changes under OGL 3.0. This short version does not replace formal review or final approval.
Phase schedule
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- Confirm budget, delegation, and final approval0–15 minutes from the start (15 minutes)
Action: Confirm. Participation: Everyone, the safety lead, and the backup.
Shared record
- Design criteria from benefits and burdens15–35 minutes from the start (20 minutes)
Action: Design. Participation: Groups of 3–6.
Shared record
- Practise review with fictional applications35–60 minutes from the start (25 minutes)
Action: Practise. Participation: Groups of 3–6.
Shared record
- Decide conflicts, ties, and pending cases60–85 minutes from the start (25 minutes)
Action: Design. Participation: Groups of 3–6 and the adult responsible for the scheme.
Shared record
- Set multi-day review, support, and response dates85–120 minutes from the start (35 minutes)
Action: Schedule. Participation: Everyone and the adult final decision-maker.
Shared record
Facilitation steps
- For 15 minutes, check personal consent, post-withdrawal handling, payment, safety lead and backup, budget, and delegated scope.
- For 20 minutes, list benefits, burdens, and harder-to-reach people important to young participants, without assuming they know local opportunities.
- For 25 minutes, distinguish mandatory conditions, comparison criteria, and ways of reading evidence in plain language. Check scoring differences using 3 fictional applications.
- For 25 minutes, decide how to handle conflicts of interest, ties, missing information, pending cases, and separation of personal or safety information from ordinary review.
- For 20 minutes, spread formal review over several days and assign responsibility for breaks, training, consultation, confidentiality, data access, storage, and deletion.
- For 15 minutes, record final acceptance or rejection, use or non-use of young people’s views and reasons, changes made, and the response date.
If something changes
If
Before starting, any safety lead or backup, scheme lead, delegated scope, final approval, or response deadline cannot be explained.
Then
Do not begin youth review. Have only the organisation confirm authority, responsible people, deadlines, and a rescheduling date.
If
Even one person indicates withdrawal of consent, a break, leaving, or a non-reviewing role.
Then
Without requiring reasons, stop access and scoring. Return, delete, or anonymise existing records as the person chooses and stop their use. Do not reduce payment or participation opportunities.
If
At least one application contains personal information, harm experienced, or a safety concern.
Then
Separate it from ordinary review and shared records. The safeguarding lead and scheme lead handle it through the procedures arranged in advance.
Preparation
Materials
- One copy per person of the budget, mandatory conditions, delegation, and final-approval sheet
- 3 anonymous fictional practice applications per group
- One three-layer criteria/evidence sheet per group
- One conflicts-of-interest, ties, missing-information, and pending-case sheet per group
- One copy per person explaining consent, handling after withdrawal, payment, confidentiality, safety lead, and backup
- One shared checklist for data collection, access, storage, and deletion
- One thick pen per person
Room and setup
- Arrange a safeguarding lead, backup, adult scheme lead, emergency procedures, individual consultation contacts, and a venue that supports confidentiality. Cancel if any one is missing.
- Explain plainly personal consent, required guardian and organisational procedures, withdrawal, no disadvantage from non-participation, payment conditions, and return, deletion, anonymisation, and cessation of use after withdrawal.
- Use role titles to show the budget, mandatory conditions, scope delegated to young people, adult final approval, ultimate acceptance or rejection, where young people’s views were used or not used and why, changes made, and response date. Do not ask participants to represent all young people or rubber-stamp an adult proposal.
- Decide who may view application data, the purpose of use, storage location and period, and deletion date in advance. In this workshop, practise only with fictional applications stripped of personal information. Conduct formal review over several days after training.
Adjust for people and time
With 6 people, form one group. With 7–12, form 2 groups of 3–6; with 13–18, form 3 groups of 4–6. Keep group sizes within 1 person of each other. Every group reads the same 3 fictional applications using the same criteria and returns only reasons for scoring differences to everyone. With 19 or more people, use separate sessions, each with a safety lead, backup, and scheme lead.
Safety and non-applicable situations
Arrange all safeguarding, backup, consultation, confidentiality, authority, and response conditions before starting. Respect withdrawal and role changes without reasons, reduced payment, or reduced opportunities, and stop use of existing records under the person’s chosen handling. Practise only with fictional applications without personal information. Refer personal or safety matters to the safeguarding and scheme leads, not ordinary scoring. Adults keep final approval and must explain how young people’s input was or was not used.
Manuscript's recorded references
These translate the original manuscript's source and rights claims. They remain separate from any current-page notice below; they do not establish new verification.
- GOV.UK Methods for engaging young people: Youth grant award panels
Adaptation under OGL-3.0; changes made
- Conditions of OGL-3.0
https://www.nationalarchives.gov.uk/doc/open-government-licence/version/3/
OGL-3.0
Current-page licence notice
A Taiwa no Fumen adaptation based on the UK government publication identified below. Any separately stated terms apply to the material they identify.
Changes: timings, instructions, materials and branches have been edited for this site. The English edition translates the Japanese manuscript, not the government text verbatim.
Contains public sector information licensed under the Open Government Licence v3.0.
This notice does not grant blanket rights to third-party works, personal data, organisational logos or trademarks.
This is not an official or government-endorsed method.
See the licence for its no-warranty and other terms.
© Crown copyright 2026
Credits on the checked source page
- Published by: Department for Culture, Media and Sport
Source page checked on 2026-10-17: Methods for engaging young people.
Source lineage
Open Government Licence v3.0 · Legal code · Official source policy
This material-specific notice does not itself establish publication clearance. Preserved manuscript references above remain separate from the current page's credits and licence evidence.
Diagram, print, and video language
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Editorial provenance
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